Eastern Suburbs Health and Safety Policy and Risk Policy

Please find below the Eastern Suburbs Health and Safety Policy as well as the Risk Policy in place. 

If you would like to view the Risk and Hazard Register please follow this link.

Eastern Suburbs Football Club Health and Safety Policies and Procedures

September 2016


The purpose of this Policy is to create a safe and healthy club environment for our club members and visitors and do all we can to prevent accidents and illness in our club environment.

This Policy documents the Club’s commitment to meeting its obligations under the Health and Safety at Work Act 2015 (HWSA).


TheEastern Suburbs health and safety programme aims to:

  • Promote excellence in health and safety management;
  • Continually improve current health and safety performance;
  • Provide a safe and healthy club environment;
  • Identify and control or mitigate hazards and risks;
  • Establish and maintain communication on health and safety;
  • Support Club members participation in health and safety matters;
  • Identify needs and provide training on health and safety;
  • Demonstrate a commitment to the accurate reporting and recording of health and safety matters.

Eastern Suburbs will:

  • Regularly inspect the Clubrooms to identify, manage and control/mitigate hazards and risks and establish safe club and work practices;
  • Provide information to foster awareness of health and safety;
  • Make adequate preparations for emergencies;
  • Record all reported accidents and “near misses” and investigate where necessary to ensure future accidents are avoided;
  • Notify Worksafe New Zealand of a “notifiable event”;
  • Provide reasonable opportunities for Club members to be involved in health and safety.

Club members will:

  • Contribute to the process of risk identification and, as required, assist in the analysis and control of hazards and risks;
  • Ensure all known accidents or near misses involving Club members and/or visitors are reported to the Committee
  • Not undertake any activity which is unsafe;
  • Look out for the safety of fellow Club members or visitors;
  • Observe all safety rules (including warning signs) and risk controls.


The terms ‘workers’, ‘volunteers’, ‘volunteer workers’, ‘PCBU’ and other terms used in this policy  have particular meanings in the HWSA.  For a list of definitions see Worksafe’s definitions.



The Club has different physical environments which pose different hazards, and which are used by people with varying obligations for the Club under the HWSA:

1.The Clubhouse used by a wide range of people including workers, volunteers, volunteer workers, contractors, visitors and the Club’s members.

2.The Auckland football pitches and facilities, including buildings and carparks.


A key principle of health and safety is that those who are best placed to manage hazards do so. 


The Club wants to ensure that the welfare of all members is looked after. This will involve a diverse range of actions ranging from coaches and managers prioritising the welfare of a player when he/she is carrying an injury to members who are supporters respecting the decisions of referees officiating at games.

Auckland Football is accountable for providing a safe playing environment for our players at their grounds. Any hazards or health and safety issues identified by Club members or supporters will be notified to Auckland Football.


The rest of this policy focuses on health and safety as it relates to the Clubrooms.


We are all responsible for identifying potential risks in the Clubrooms environment. A list of potential risks that have been identified can be found in the Risk and Hazards Register.

All users of the Clubhouse are responsible for:

  • Taking care of their own health and safety.
  • Complying with all health and safety instructions.

When an accident or near miss occurs at the Clubrooms, the below steps must be followed.

Firstly, ensure the injured person receives the required medical treatment.

There is a first aid kit located in a cupboard in the kitchen.

If an accident or near miss involving serious harm occurs:

  • Don’t move the person
  • Call 111 for an ambulance and seek the appropriate medical treatment.

All accidents or near misses need to be notified to the Committee.

The Committee will inform Worksafe New Zealand if the incident is a “notifiable event” and otherwise review the accident or near miss and take steps to eliminate or minimise any risks to prevent a similar accident happening again.

Clubrooms evacuation procedure
The evacuation procedures for the Clubrooms are posted on the wall in the entrance stairwell, and exit doors have signs on them.

Fire Safety
Fire exit doors are identifiable via signage, and are kept clear of obstacles.

In the event of a fire:

  • If possible, operate the nearest fire alarm
  • Call 111
  • Use a fire extinguisher if it is safe
  • Immediately vacate the building via the closest exit
  • Make sure any visitors leave the building with you
  • Walk, don’t run
  • Don’t return for personal belongings
  • Report to the meeting point on the concrete area carpark outside Clubrooms.

All areas in the Clubrooms are designated non-smoking. Smoking is permitted outside.

Earthquake safety
In the event of an earthquake, move away from windows and anything that could be dangerous if it falls. Find cover under tables or doorways.

After the earthquake, if it is safe to do so, evacuate the building and assemble on the concrete carpark area outside. Stay on the sports field side of the riverbank (not the river side).

Check for injuries, hazards and fires.

Contractors on Site
The Club is firmly committed to the provision of a safe and healthy workplace or environment for contractors, subcontractors and visitors.

The Club will ensure contractors and subcontractors have a safe environment to work and contractors and subcontractors will:

  • identify any hazards they will be bringing to the site and how those hazards will be mitigated;
  • ensure their employees and/or sub-contractors have received safety training for the job;
  • provide any emergency and personal protective equipment they may require; and
  • report any accidents or near misses incurred by the contractors, employees of the contractors, subcontractors or visitors to the Club’s Health and Safety Co-ordinator.

Important Health and Safety Contacts and Information

What Where/Who
Trained First Aider At least one in each team
First Aid Kit In each team sports kit and in the kitchen cupboard at the Clubrooms
Risk Register Behind the bar in the Clubrooms
Accident Register Behind the bar in the Clubrooms
Fire Extinguishers in Clubrooms Located in the Clubrooms
Fire Exits for Clubrooms As identified by signs
Assembly point in the event of a Clubroom evacuation In the concrete carpark adjacent to the Clubrooms
Contact person for key to Clubrooms Club Chairman
Health and Safety Co-ordinator Club President

Eastern Suburbs Football Club - Risk Policy

September 2016


Eastern Suburbs is fully committed to its overall strategic objectives of:

  • supporting members, participants and stakeholders
  • increasing participation in sport
  • providing sufficient and quality coaching
  • developing players to their fullest potential
  • ensuring financial stability and generating revenue


We will achieve our strategic objectives by:

  • providing outstanding leadership to members
  • managing all our resources efficiently
  • using our funds efficiently
  • communicating effectively with our community and stakeholders
  • making good decisions.


The Eastern Suburbs Committee fully endorses this risk management policy.


Risk management outcomes

We are committed to:

  • developing a ‘risk-aware’ culture in which our people are encouraged to identify risks and respond to them quickly and effectively
  • ensuring our key stakeholders recognise that we manage risks responsibly
  • developing consistent risk management practices.


Risk tolerance

We operate as a not for profit body representing football in New Zealand.

Our stance is risk-averse.


Risk management process

We will apply good risk management practices.


Roles and responsibilities

President and Chairman

  • Effectively managing our strategic, operational and project risks



  • Approving our governance policies
  • Approving our risk management policy statement
  • Approving our risk tolerance capacity
  • Ensuring strategic risks are identified, assessed, monitored and reported
  • Identifying operational risks
  • Managing and monitoring activities within the Committee's control and reporting to the President and chairman
  • Reporting monthly on the progress of risk management action plans for which Committee members are responsible



  • Following our policies, codes, procedures and rules